The reunion chairman and committee members should answer some different questions. Evaluate staffing, organization, site selection, the decision-making process, coordination and supervision. Don’t forget to discuss budget, fiscal controls and procedures. This questionnaire should cover the following:
q Were working relationships supportive?
q Did we start early enough?
Were effective timelines set for completion of each important task?
q Was the event well publicized?
Were new members found and recognized?
q How did registration go?
Who attended? From where? Who did not attend? Why not? Compare with previous reunions. Are there trends?
q Were destination and location right? large enough?
Did we consider all functions thoroughly before the reunion and properly and adequately inform the hotel of all our requirements?
q Were room layouts for events and meetings adequate?
q Were we satisfied with audiovisual aids, seating, lights, etc?
q Was there good support from the facility’s departments: food and beverage, sales, reservations, front desk, bell service, etc?
q Was on-site supervision and day-to-day operations satisfactory?
q Did we have enough people to cover everything?
q Was our business meeting effective?
The Family Reunion Sourcebook©, by Edith Wagner